Bring the QMS you already keep in Word, Excel and shared drives. Nirvan turns it into numbered, revision-controlled documents with approvals, training and an AI assistant that knows your system.
Free during early access · No credit card · Set up your workspace in minutes
Document No.
SOP-10004
Revision
C
Effective
—
Document Control
In review1. Purpose — This procedure defines the controls for creating, reviewing, approving, issuing and withdrawing controlled documents.
Approvals
Halo — SOP-10004 Rev C is effective. 12 people are assigned training on it; none overdue yet.
Built for regulated environments
You know this folder.
Every quality system starts in a shared drive. Nirvan reads what is already there and gives it numbers, owners, revisions and a status you can defend in an audit.
Your shared drive
- Quality
- QM Rev B FINAL.docx
- ~$QM Rev B FINAL.docx
- Copy of SOP-04 Doc Control v3 (1).docx
- New folder
- incoming inspection DRAFT mark edits.pdf
- training matrix 2023.xlsx
- Old versions (do not use)
- calibration log USE THIS ONE.xlsx
No numbering, no owners, no revision history. Nobody is certain which copy is current.
Controlled document register
- Effective
Quality Manual
QM-10001 · Rev B
- Effective
Document Control
SOP-10004 · Rev C
- In review
Incoming Inspection
WI-10011 · Rev A
- Effective
Training Record
FRM-10007 · Rev A
- Draft
Calibration Log
FRM-10012 · Rev A
One system,
start to finish
Import it, control it, train on it and ask Halo about it — without a six-month eQMS implementation.
Bring what you have
Upload your document register and a folder archive. Nirvan reads your Word and PDF files, keeps their numbering, revisions and revision history, and brings the content into the editor — not as dead attachments.
Documents become workflows
Every document gets an owner, approvers and a change order. Draft, route for review, e-sign, set an effective date, assign training — and keep the audit trail without leaving the platform.
Halo knows your system
Ask across your documents, change orders, approvals and training. Halo answers from your actual records, links straight to them, and briefs you on what needs attention today.
Meet Halo
Your AI-Powered QMS Assistant
Ask anything about your documents, change controls, trainings, and compliance status. Compare document versions, track approvals, and get daily briefings. Halo understands your entire quality system.
The parts you only
notice in an audit
Signatures, history, permissions and records — already there when someone asks for them.
E-signature
Approvals signed in place, with the signer, their meaning and the timestamp retained against the revision.
Audit trail
Every action logged against the document, the change order and the person who took it.
Halo AI
Ask across your documents, change orders and training. Answered from your own records, with links to them.
Roles and permissions
Custom roles with granular permissions, so people see and approve only what their role allows.
Document controls
Your own prefixes, numbering rules, revision schemes and standing approvers per document type.
Test reports
Verification and validation records filed alongside the documents they belong to.
Start with a system,
not a blank screen
Four steps from a shared drive to a quality system you can run and defend.
01 / 04
Import your QMS
Upload your document register and a folder archive. Nirvan reads the Word and PDF files, keeps their numbering, revisions and revision history, and brings the content into the editor.
QMS Setup · Import
QLImporting 24 documents
Extracting document numbers, revisions and revision history…
QM Rev B FINAL.docx
QM-10001 · Rev B
Copy of SOP-04 Doc Control v3 (1).docx
SOP-10004 · Rev C
incoming inspection DRAFT.pdf
WI-10011 · Rev A
02 / 04
Everything numbered and controlled
Each document lands with its own number, revision and owner. Prefixes and numbering follow the controls you set, so the register is consistent from the first import onward.
Controlled Documents
QLQuality Manual
QM-10001 · Rev B
Document Control
SOP-10004 · Rev C
Incoming Inspection
WI-10011 · Rev A
Training Record
FRM-10007 · Rev A
Calibration Log
FRM-10012 · Rev A
03 / 04
Route changes for approval
Changes move through a change order. Link the affected documents, assign approvers, collect e-signatures, then set an effective date and release the controlled version.
DCO-10042 · Revise Document Control
QLRouting for approval
In reviewApprovers
04 / 04
Train the people affected
An effective revision triggers training for the roles that need it. Completion is tracked per person and per group, so you can show who was trained on which revision.
Training · SOP-10004 Rev C
QL12 assigned
Due 26 Oct 2026 · none overdue
7/12
complete
QMS Setup · Import
QLImporting 24 documents
Extracting document numbers, revisions and revision history…
QM Rev B FINAL.docx
QM-10001 · Rev B
Copy of SOP-04 Doc Control v3 (1).docx
SOP-10004 · Rev C
incoming inspection DRAFT.pdf
WI-10011 · Rev A
Start small. Grow into Nirvan.
Nirvan is free while we are in early access. Pricing below is indicative and will be confirmed before any plan starts billing.
Starter
$20 / user / month
Indicative · free during early access
- Controlled documents with a rich native editor
- Revision control, numbering and revision history
- Change orders with approvals and e-signature
- Training plans, assignments and records
- Import from Word, PDF, Excel and folder archives
- Halo AI across your quality system
Growth
Talk to Us
For larger regulated teams
- Everything in Starter
- Custom roles and granular permissions
- Guided QMS import and onboarding
- Priority support
Get your quality system
out of folders.
Bring what you already have. Nirvan takes it from there.
Free during early access · No credit card